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W2 Form is a tax document that employers in the United States are required to provide to their employees. It summarizes the employee’s earnings and the amount of taxes withheld throughout the year. The W2 form is used by employees to file their income tax returns. 

Employers must provide a Form W-2 to each employee by January 31 of the following year. The penalty for not filing a W2 Form or filing it late can vary depending on the circumstances. The penalty amount can also change from year to year, so it’s important to refer to the specific tax year in question. The penalty for failing to file a correct W-2 form by the due date can range from $50 to $270 per form, depending on how late the form is filed. If the failure to file is due to intentional disregard, then the penalty can be higher. 

It is important for employers to file W2 Forms correctly and on time to ensure compliance with tax regulations and to avoid penalties. Our team of CPAs can assist in preparation and filing of W-2 forms to ensure accuracy and compliance with tax laws.

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W2 Form Components

1. Employee Information: This section includes the employee's name, address, and Social Security number.
2. Employer Information: This section includes the employer's name, address, and Employer Identification Number (EIN).
3. Wages, Tips, and Other Compensation: This section reports the total amount of wages, tips, and other compensation earned by the employee during the tax year.
4. Federal Income Tax Withheld: This section shows the total amount of federal income tax withheld from the employee's wages throughout the year.
5. Social Security Wages: This section reports the total amount of wages subject to Social Security tax.
6. Social Security Tax Withheld: This section shows the total amount of Social Security tax withheld from the employee's wages.
7. Medicare Wages and Tips: This section reports the total amount of wages and tips subject to Medicare tax.
8. Medicare Tax Withheld: This section shows the total amount of Medicare tax withheld from the employee's wages.
9. State and Local Taxes: Depending on the state, there may be additional sections that report state and local income taxes withheld from the employee's wages.
10. Other Information: This section may include other information such as retirement plan contributions, dependent care benefits, and other taxable or non-taxable compensation.

Instructions for W2 Form

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W2 Form

Download PDF version of W2 Form

Instructions for W2 Form

Instructions explaining how to file W2 Form

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